Minutes

Committee of the Whole

Thursday, October 09, 2025, Following Council

Council Chambers - Grey County Administration Building

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Call to Order

Grey County Council met on the above date at the County Administration Building. Warden Matrosovs assumed the Chair and called the meeting to order at 10:43 a.m. with all members present with the exception of Councillor Scott Mackey. Councillor Bordignon and Councillor Hutchinson participated electronically. 

Declaration of Interest

There were no declarations of interest. 

Business Arising from Minutes

Notice provided by Councillor Greig at the meeting held September 25, 2025

• CW127-25
  Moved by: Councillor Greig
  Seconded by: Councillor Dobreen

  Whereas Part 2 of the Municipal Act generally confers broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues; and

  Whereas community safety is of foremost concern to residents; and

  Whereas automated speed traffic cameras assist in responding to resident concerns;

  Now Therefore Be it Resolved That this council asks MPP Vickers and MPP Saunderson to support this position in opposing any provincial legislation introduced to prohibit the use of automated speed enforcement; and

  That this resolution be circulated to each municipality within Grey County requesting their endorsement; and

  That the resolution be sent to Premier Ford, Minister of Transportation Prabmeet Sarkaria, MPP Vickers and MPP Saunderson.

  Carried

Delegations

There were no delegations.

Determination of Items Requiring Separate Discussion

There were no items on the consent agenda pulled for further discussion. 

Consent Agenda

• CW128-25
  Moved by: Councillor Boddy
  Seconded by: Councillor Nielsen

  That the following Consent Agenda items be received; and

  That staff be authorized to take the actions necessary to give effect to the recommendations in the staff reports; and

  That the correspondence be supported or received for information as recommended in the consent agenda. 

  Carried

Support for the Municipality of Bluewater - Closure of Before and After School Programs

• That the correspondence from the Municipality of Bluewater regarding the closure of before and after school programs be received for information. 

PDR-CW-59-25 Active Ontario Land Tribunal File List

• That report PDR-CW-59-25 regarding the Ontario Land Tribunal file list, be received for information purposes.

PDR-CW-58-25 Information Report - 42T-2025-05 - 372 Grey Road 21 Subdivision (Rhemm Properties)

• That report PDR-CW-58-25 regarding an overview of draft plan of subdivision application 42T-2025-05 known as the 372 Grey Road 21 subdivision, on lands legally described as Pt. Lt. 149 PL 529 Collingwood Pt. 1 & 2, 16R801; S/T R226078; Town of The Blue Mountains, be received for information.

Items For Direction and Discussion

Council took a brief recess from 11:02 a.m. to 11:12 a.m.

PSR-CW-06-25 Tender Award Feversham Paramedic Base

• CW129-25
  Moved by: Councillor Nielsen
  Seconded by: Councillor Pringle

  That report PSR-CW-06-25 be received; and

  That Domm Construction Ltd. be awarded RFP-PS-04-25 Design Build for the new Paramedic Services base in Feversham at a cost of $2,155,000 (excluding HST); and

  That the project be funded by debenture as approved in the 2025 Paramedic Services Capital budget; and

  That Council authorize staff to proceed with preparations of CCDC 14 – 2013 Design Build Stipulated Price Contract prior to formal Council approval as per Section 26.6 (b) of the Procedural By-Law.

  Carried

PSR-CW-07-25 Additional Funding to Support SOS and Extended Services

• CW130-25
  Moved by: Councillor Dickert
  Seconded by: Councillor Milne

  That report PSR-CW-07-25 being a report on Additional Funding to Support SOS and Extended Services, be received; and

  That funds be flowed to partner agencies as outlined in the funding agreement that ends March 31, 2026.

  Carried

Grey County Joint Accessibility Advisory Committee minutes dated September 18, 2025

• CW131-25
  Moved by: Councillor Greig
  Seconded by: Councillor Dobreen

  That the Grey County Joint Accessibility Advisory Committee meeting minutes dated September 18, 2025 be adopted as presented and the following resolutions contained therein be endorsed: 

  1. That Report CCR-JAAC-09-25 Grey County 2025 Accessibility Compliance Report, be received; and

  2. That the 2025 Accessibility Compliance Report be endorsed as presented for submission to the Ministry for Seniors and Accessibility as legislated.

  3. That report TR-JAAC-29-25 Grey Road 12 Reconstruction – Markdale be received and that the Grey County Joint Accessibility Advisory Committee provide review and comment on the proposed design of the pedestrian facilities and rest areas.

  4. That the Grey County Joint Accessibility Advisory Committee receive Report LTCR-JAAC-15-25; and

  5. That the Committee review and provide comment on the proposed renovations and updated lease.

  6. That The Municipality of West Grey Multi-Year Accessibility Plan 2025-2029 be presented to the Grey County Joint Accessibility Advisory Committee for review and comment.

  Carried

Budget and Finance Committee minutes dated September 24, 2025

• CW132-25
  Moved by: Councillor Carleton
  Seconded by: Councillor Keaveney

  That the Budget and Finance Committee meeting minutes dated September 24, 2025 be adopted as presented and the following resolutions contained therein be endorsed:

  1. That Report FR-BFC-18-25 regarding the 2026 and 2027 Budget Assumptions and Timelines be received; and
  2. That report CAOR-BFC-14-25 Staffing Request 2026 – 2027 be received; and
  3. That staff be directed to include $339,700 in the 2026 budget, and $95,700 in the 2027 budget to accommodate 2026 full time staffing requests; and
  4. That staff be directed to include the following full time staffing requests as part of the 2026 budget being,
     1. Duty Supervisor (Float), Paramedic Services
     2. Mechanic, Transportation Services
     3. Law Clerk, Legislative Services, and
     4. Coordinator, Climate and Environmental Initiatives; and
  5. That staff be directed to include two new student positions in the 2026 budget; and
  6. That staff be directed to include the following full time staffing positions within the forecast 2027 operating budget, being
     1. Mechanic, Transportation Services
     2. Facilities Manager, Office of the CAO
     3. Manager Performance and Culture, Human Resources and,
     4. Business/Data Analyst, Technology and Information Services; and
  7. That staff be directed to include two student positions within the 2027 forecast budget; and
  8. That all positions forecast in the 2027 budget be subject to further review for necessity through the 2027 budget process.
  Carried

Joint Municipal Services Committee minutes dated September 26, 2025

Committee of the Whole took a brief recess from 12:00 p.m. to 12:47 p.m.

Councillor Paterson left the meeting at 1:05 p.m. and returned at 1:08 p.m.

• CW133-25
  Moved by: Councillor Eccles
  Seconded by: Councillor Pringle

  That the Joint Municipal Services Committee meeting minutes dated September 26, 2025 be adopted as presented and the following resolutions contained therein be endorsed:

  1. That staff be directed to investigate opportunity to utilize development charges to support health care and physician recruitment as part of the review of the Development Charges background study. 
  2. That Report CAOR-JMS-27-25 regarding scoping joint municipal service potential be received and that staff be directed to include $250,000 in the 2026 Budget to be funded through a combination from the Waste Management Reserve and the One Time Funding Reserve to engage an external consultant to develop a Regional Waste Management Plan to consider opportunities for waste collection efficiencies across Grey County; and
  3. That staff be directed to implement shared training opportunities where possible across Grey County municipalities in 2026; and
  4. That staff be directed to collate a library of HR policies that can be accessed by Grey County municipalities to help inform policy development at member municipal levels; and,
  5. That staff be directed to bring back, before the end of 2026, a framework for secondments, mentoring and job shadowing between Grey County member municipalities; and,
  6. That staff be directed to work collaboratively with Grey Bruce OHT and partners and bring back a comprehensive summary of ongoing work in healthcare and physician recruitment in Grey before the end of 2025; and
  7. That the correspondence received from The Corporation of the Municipality of Tweed regarding Collaborative Action on Sustainable Waste Management in Ontario be received for information.
  Carried

Closed Meeting Matters

Council proceeded into closed session at 1:21 p.m.

• CW134-25
  Moved by: Councillor Nielsen
  Seconded by: Councillor McKay

  That the Committee of the Whole does now go into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended, to discuss:

  1. labour relations or employee negotiations (Social Services OPSEU Local 266)
  Carried

  Council returned to open session at 1:31 p.m. 

  The Warden confirmed that only the items stated in the resolution to move into closed session were discussed.

  
  

Other Business

Councillor McQueen shared his participation at a recent Nottawasaga Conversation Valley meeting where a new system called the Arctic Over the Horizon Radar program is looking for sites to host the NORAD radar tracking system. Concern was expressed regarding the large amount of farm land that will be removed from production as a result.  

Notice of Motion

There were no notices of motion.

Adjournment

On motion of Councillors Dobreen and Paterson, Committee of the Whole adjourned at 1:34 p.m. to the call of the Chair.