Committee of the Whole
Agenda

Thursday, March 13, 2025

Following Council

Council Chambers - Grey County Administration Building

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1.

Call to Order

2.

Declaration of Interest

3.

Business Arising from Minutes

3.a

Joint Municipal Services Committee

Notice provided by Councillor Boddy at the February 13, 2025, Committee of the Whole meeting. 

• That staff be directed to bring a report back containing the Terms of Reference for establishing a Joint Municipal Services Ad Hoc Committee to look at shared approaches to address challenges that municipalities in Grey County encounter.

4.

Delegations

5.

Determination of Items Requiring Separate Discussion

6.

Consent Agenda

• That the following Consent Agenda items be received; and

  That staff be authorized to take the actions necessary to give effect to the recommendations in the staff reports; and

  That the correspondence be supported or received for information as recommended in the consent agenda. 

6.a

Grey County 4H Leaders Association - Thank You Letter

• That the letter from the Grey County 4H Leaders Association thanking Grey County Council for support be received for information. 

6.b

PDR-CW-22-25  - Information Report for Grey County Official Plan Amendment 26 – Ridgeview Lumber

• That report PDR-CW-22-25 regarding an overview of County Official Plan Amendment No. 26 (Ridgeview Lumber) on lands described as Lot 18, Concession 13, geographic Township of Proton, now in the Township of Southgate, which would have the effect of redesignating the subject lands from ‘Rural’ and ‘Hazard Lands’ to ‘Rural with Exceptions’ and ‘Hazard Lands’ to permit the on-farm diversified use to occupy 2.25% of the property area, be received for information.

6.c

CAOR-CW-01-25 - Community Transit Update

• That report CAOR-CW-01-25 regarding a Community Transit update be received for information.

6.d

TR-CW-04-25 - Award of Tender RFT-TS-01-25 for the Grey Road 12 Pulverize and Pave

• That report containing the tender results for RFT-TS-01-25 regarding the Grey Road 12 Pulverize and Pave project be received; and

  That IPAC Paving Limited be awarded the tender for a total amount of $4,729,791.77, excluding HST.

6.e

TR-CW-05-25 - Award of Tender RFT-TS-03-25 for the Grey Road 9 Pulverize and Pave and Overlay

• That report containing the tender results for RFT-TS-03-25 regarding the Grey Road 9 Pulverize and Pave and Overlay project be received; and

  That Cox Construction Limited be awarded the tender for a total amount of $2,748,785.75, excluding HST.

7.

Items For Direction and Discussion

7.a

Agricultural Advisory Committee minutes dated March 5, 2025

• That the Agricultural Advisory Committee minutes dated March 5, 2025 be adopted as presented and the following resolutions contained therein be endorsed:

  1. That Member Lorie Smith be elected Chair of the Agricultural Advisory Committee for 2025.

  2. That Member Blair Freeman be nominated Vice Chair for the Agricultural Advisory Committee for 2025.

7.b

Community Services Committee dated March 6, 2025

• That the Community Services Committee minutes dated March 6, 2025 be adopted as presented and the following resolutions contained therein be endorsed:

  1. That Councillor Nielsen be elected Chair of the Community Services Committee for 2025.

  2. That Councillor Dickert be elected Vice-Chair of the Community Services Committee for 2025.

  3. That staff be directed to bring back a staff report outlining possible options for updates to By-law 4872-14 - Smoke Free Municipal Spaces.

  4. That the presentation regarding the 14th Street Project be received for information.

  5. That Report CSR-CS-04-25 regarding the Ontario Works 2025 Service Plan be received for information.

  6. That Report CSR-CS-05-25 regarding the Community Housing Waitlist Review 2024 be received for information.

  7. That report CSR-CS-06-25 regarding Last Mile Funding be received; and 

     That the Warden and Clerk sign the funding letter for an additional $182,000 through the Canada Ontario Community Housing Initiatives Program; and 

     That the County enter into an agreement with Lutheran Social Services Owen Sound for the renovation of one affordable housing unit; and 

     That the funding letter be signed prior to County Council approval in accordance with Section 26.6 (b) of Procedural By-law according to Procedural Bylaw 5134-22.

  8. That the Service System Manager Semi Annual Report be received for information. 

7.c

PSR-CW-01-25 - Response Time Performance Plan Results for 2024

• That report PSR-CW-01-25 regarding the 2024 response time performance plan results be received and that the results be submitted to the Ministry of Health by March 31^st, 2025.

7.d

PDR-CW-18-25 - Rail Trail Parking Options

• That Report PDR-PCD-18-25 be received; and

  That the snow removal and associated budget for plowing at the Markdale CP Rail Trail lot be considered as part of 2026 budget discussions.

8.

Closed Meeting Matters

• That the Committee of the Whole does now go into closed session pursuant to Section 239 (2) (b) of the Municipal Act, 2001, as amended, to discuss:

  1. personal matters about an identifiable individual, including municipal or local board employees (CAO contract)

9.

Other Business

10.

Notice of Motion

11.

Adjournment