Minutes

Committee of the Whole

Thursday, April 10, 2025, Following Council

Council Chambers - Grey County Administration Building

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Call to Order

Grey County Council met on the above date at the County Administration Building. Warden Matrosovs assumed the Chair and called the meeting to order at 10:40 a.m. with all members present. Councillor Bordignon and Nielsen participated electronically. Councillor Allwood attended as alternate for Councillor McQueen.

Declaration of Interest

There were no declarations of interest. 

Business Arising from Minutes

Declaration - Agnes Macphail Day in Grey County

• CW51-25
  Moved by: Councillor Eccles
  Seconded by: Councillor Hutchinson

  Whereas Agnes Macphail was raised in Grey County and became active in local politics in the early 1900s; and

  Whereas Agnes Macphail made history as the first woman elected to the Canadian legislature in 1921; and

  Whereas Agnes Macphail continued to serve as a member of parliament for nearly twenty years; and

  Now Therefore Be It Resolved That, notwithstanding Grey County policy ADM-01-95 (approved May 2, 1995) stating Grey County will not declare or publish proclamations, Grey County declares March 24th as Agnes Macphail day in Grey County.

  Lost

Delegations

Enbridge Gas - Programs, Incentives, and Energy Efficiency Upgrades (Julie Alexander)

Mary Sye, Energy Solutions Advisor, and Julie Alexander, Senior Advisor, Municipal and Stakeholder Affairs from Enbridge Gas summarized programs, incentives and program offerings. They referred to the solutions towards a net-zero energy future, collaboration with IESO, current offerings and more. Mrs. Alexander cautioned individuals against the large number of scams and impersonations that have been occurring. The Deputy CAO thanked the speakers for their support and ongoing partnership opportunities. 

Determination of Items Requiring Separate Discussion

Councillor Greig requested that item 6.c. - TR-CW-11-25 - Award of Tender RFT-TS-02-25 for the Grey Road 30 Culvert Replacements and 6.d. - FR-CW-07-25 - 2025 Request for Approval of Unbudgeted Projects on the consent agenda for this meeting be pulled for further discussion. 

Consent Agenda

• CW52-25
  Moved by: Councillor Keaveney
  Seconded by: Councillor Hutchinson

  That the following Consent Agenda items be received; and

  That staff be authorized to take the actions necessary to give effect to the recommendations in the staff reports; and

  That the correspondence be supported or received for information as recommended in the consent agenda. 

  Carried

TR-CW-09-25 - Award of Tender RFT-TS-04-25 for the Grey Road 119 Rehabilitation

• That report TR-CW-09-25 containing the tender results for RFT-TS-04-25 regarding the Grey Road 119 Rehabilitation project be received; and 
  That Walker Construction Limited be awarded the tender for a total amount of $995,702.00, excluding HST.

TR-CW-10-25 - Award of Tender RFT-TS-10-25 for the Grey Road 25 Overlay

• That report TR-CW-10-25 containing the tender results for RFT-TS-10-25 regarding the Grey Road 25 Overlay project be received; and

  That Cox Construction Ltd. be awarded the tender for a total amount of $1,579,779.39, excluding HST.

CCR-CW-03-25 - Dufferin - Grey Emergency Mutual Assistance Agreement

• That Report CCR-CW-03-25 Dufferin and Grey Emergency Mutual Assistance Agreement, be received; and

  That the Warden and the Clerk be authorized to enter into the attached draft agreement with the County of Dufferin.

CCR-CW-05-25 - Agricultural Advisory Committee - Public Member Appointment

• That report CCR-CW-05-25 Agricultural Advisory Committee – Public Member Appointment be received; and

  That Chris Strutt be confirmed for membership on the Agricultural Advisory Committee for the remainder of the 2022-2026 Council term.

Nottawasaga Valley Conservation Authority - Resolution Opposing the proposed NVCA and LSRCA Amalgamation

• That the resolution from the Nottawasaga Valley Conservation Authority opposing an amalgamation with the Lake Simcoe Region Conservation Authority be received for information.

Items For Direction and Discussion

TR-CW-08-25 - Chatsworth Depot Dome Replacement

• CW53-25
  Moved by: Councillor Mackey
  Seconded by: Councillor Dobreen

  That Report TR-CW-08-25 Chatsworth Depot Dome Replacement be received; and

  That the County of Grey proceed with plans to replace the Chatsworth Dome in 2025, ahead of the planned 2027 schedule due to the partial collapse of the building; and

  That the estimated $1,800,000 budget for the construction project be funded from any Transportations Services year end surplus and if insufficient funds exist, from the Transportation Services Facilities – Depots & Domes Reserve or Transportation Services General Reserve.

  Carried

CAOR-CW-11-25 - Climate Adaptation Plan Update

• CW54-25
  Moved by: Councillor Pringle
  Seconded by: Councillor McKay

  That report CAOR-CW-11-25 regarding a climate adaptation plan update be received for information.

  Carried

CCR-CW-04-25 - Municipal Services Committee

• CW55-25
  Moved by: Councillor Boddy
  Seconded by: Councillor Milne

  That Report CCR-CW-04-25 regarding a draft Terms of Reference for an ad-hoc Joint Municipal Services committee be received for information.

  Carried
• CW56-25
  Moved by: Councillor Boddy
  Seconded by: Councillor Hutchinson

  That Grey County establish a Share Services Joint Task Force and that the Terms of Reference as noted in the report be adopted as presented.

  Carried

TR-CW-11-25 - Award of Tender RFT-TS-02-25 for the Grey Road 30 Culvert Replacements

• CW57-25
  Moved by: Councillor Greig
  Seconded by: Councillor Eccles

  That report TR-CW-11-25 containing the tender results for RFT-TS-02-25 regarding the Grey Road 30 Culvert Replacements project be received; and

  That E.C. King Contracting be awarded the tender for a total amount of $530,636.25, excluding HST.

  Carried

FR-CW-07-25 - 2025 Request for Approval of Unbudgeted Projects

• CW58-25
  Moved by: Councillor Greig
  Seconded by: Councillor Keaveney

  That Report FR-CW-07-25 2025 Request for Approval of Unbudgeted Projects be received; and

  That the noise survey budgeted for $75,000 be funded from the Human Resources Reserve; and

  That remainder of the cost to refurbish air handling units at Grey Roots totaling $132,500 be funded from the Grey Roots Main Building Improvements Reserve; and

  That utility relocate work for Grey Road 15 totaling $165,400 be funded from surplus in awarded projects in the Major Road and Bridge Construction budget and if insufficient funds are available at year-end, from the Transportation General Reserve.

   

  Carried

Closed Meeting Matters

There were no closed meeting matters.

Other Business

There was no other business. 

Notice of Motion

There were no notices of motion. 

Adjournment

On motion of Councillor Paterson and Carleton, Committee of the Whole adjourned at 12:31 p.m. to the call of the Chair.