Minutes

Committee of the Whole

Thursday, April 24, 2025, Following Council

Council Chambers - Grey County Administration Building

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Call to Order

Grey County Council met on the above date at the County Administration Building. Warden Matrosovs assumed the Chair and called the meeting to order at 10:25 a.m. with all members present. Councillor Bordignon as well as Deputy CAO Randy Scherzer participated electronically. 

Declaration of Interest

There were no declarations of interest. 

Business Arising from Minutes

There was no business arising from the minutes. 

Delegations

There were no delegations.

Determination of Items Requiring Separate Discussion

Item 6 d Tender Award for Grey Road 28 - Grey Road 4 to 14th Street was pulled for further discussion. 

Consent Agenda

• CW40-25
  Moved by: Councillor Mackey
  Seconded by: Councillor Nielsen

  That the following Consent Agenda items be received; and

  That staff be authorized to take the actions necessary to give effect to the recommendations in the staff reports; and

  That the correspondence be supported or received for information as recommended in the consent agenda. 

  Carried

PDR-CW-24-25 - Information Report – Subdivision File 42T-2025-03 – George Street, Chatsworth

• That report PDR-CW-24-25 regarding an overview of draft plan of subdivision application 42T-2025-03, known as the George Street Chatsworth subdivision, on lands legally described as Part of Lots 5 and 6, Concession 1 EGR, Division 1 & 3, geographic Township of Holland, now in the Township of Chatsworth, be received for information.

PDR-CW-23-25 - Minor Exemption (County’s Forest Management By-law)

• That Report PDR-CW-23-25 be received; and

  That the application for Minor Exemption under the County’s Forest Management By-law for 023293 Holland-Sydenham Townline, Lot 1, Concession 10, in the geographic Township of Sydenham, now in the Municipality of Meaford, be approved.

FR-CW-08-25 - Q1 2025 Quarterly Purchasing Report

• That Report FR-CW-08-25 regarding the quarterly purchasing report for Quarter 1 2025 be received for information.

TR-CW-14-25 - Grey Road 1 and 14th St. W. Property Negotiations

• That report TR-CW-14-25 respecting the acquisition of three parcels of land for the Grey Road 1 & 14th Steet West intersection improvements be received; and

  That the acquisition of the following three parcels of land, identified respectively as Parts 1, 2, and 3 in the attached draft reference plan of Part of Park Lots 11 & 14 Range 1 West of the River, City of Owen Sound, County of Grey, be approved:

  • Part of Park Lot 11 identified as Part 1 on the attached draft reference plan;
  • Part of Park Lot 14 identified as Part 2 on the attached draft reference plan; and
  • Part of Park Lot 14 identified as Part 3 on the attached draft reference plan; and

  That action proceed prior to Council approval as per Section 26.6 (b) of Procedural By-law 5134-22.

Items For Direction and Discussion

FR-CW-06-25 - 2024 Year End Transfers

• CW41-25
  Moved by: Councillor Hutchinson
  Seconded by: Councillor Dickert

  That Council receive FR-CW-06-25 titled 2024 Year-End Transfers and approve the recommendations as contained and estimated in the report; and

  That Council approve any surplus/deficit arising in the 2024 budget being transferred to/(from) the respective departmental reserves.

  Carried

TR-CW-12-25 - Grey Road 9 Overlay – Project Advancement

• CW42-25
  Moved by: Councillor Pringle
  Seconded by: Councillor Carleton

  That Report TR-CW-12-25 regarding the Grey Road 9 Overlay Project from Highway 6 to Grey Road 109 be received; and

  That the request to move forward the Grey Road 9 overlay project from 2026 into 2025 be approved; and

  That Staff work with Cox Construction Ltd. to prepare a change order estimated at $458,000 after HST rebate for the inclusion of this work as part of RFT-TS-03-25 Grey Road 9 Pulverize and Pave and Overlay Project; and

  That the $458,000 be funded from the surplus realized in the 2025 Transportation Capital Construction Budget and, if the surplus is not realized, from the Transportation General Reserve.

  Carried

CSR-CW-07-25 - City of Owen Sound Request for Funds for Land for Affordable Housing

• CW43-25
  Moved by: Councillor Boddy
  Seconded by: Councillor Mackey

  That report CSR-CW-07-25 regarding a request from City of Owen Sound for $45,000 to purchase a parcel of land for affordable housing be received; and

  That $45,000 be provided to City of Owen Sound to purchase land located at 2181 8th Ave E., 2207 8th Ave E., and 2229 8th Ave E; and

  That the $45,000 be provided from the Affordable Housing Fund.

  Carried

TR-CW-13-25 - Tender Award Grey Road 28 - Grey Road 4 to 14th Street

• CW44-25
  Moved by: Councillor McQueen
  Seconded by: Councillor Dobreen

  That report TR-CW-13-25 containing the tender results for Town of Hanover Contract 10007 be received; and

  That Omega Contractors be awarded the Grey County portion of the tender for a total amount of $1,254,440.12, excluding HST.

  Carried

Other Business

CAO Kim Wingrove discussed the scheduling of public information sessions and whether the County should be charged a rental fee for using the lower-tier facilities. She suggested a consistent approach around this.

This item will be brought forth at the next CAO meeting in early May.

The Deputy CAO position outcome was discussed, noting that there were over 70 applicants. CAO Kim Wingrove announced the successful candidate is Niall Lobley, the current CAO of Georgian Bluffs.

Warden Matrosovs took a moment to congratulate CAO Kim Wingrove on her accomplishments with Grey County and announced her departure as of May 2, 2025. She noted that this was CAO Wingrove's final Council meeting, and reflected on her incredible leadership, unwavering support and deep dedication to people of Grey County over the last ten years.

Committee of the whole recessed from 11:30 a.m. to 11:39 a.m.

Closed Meeting Matters

• CW45-25
  Moved by: Councillor McKay
  Seconded by: Councillor Hutchinson

  That the Committee of the Whole does now go into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended, to discuss (proposed development charges deferral and conditional exemption):

  • (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board
  • (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board 
  Carried

  Council proceeded into closed session at 11:40 a.m.

  Council returned to open session at 12:31 p.m. Warden Matrosovs exited the closed meeting at 12:03pm. Deputy Warden Milne chaired the remainder of the meeting. 

  Councillor Bordignon left the closed meeting at 12:22 p.m.

  The Deputy Warden confirmed that only the items stated in the resolution to move into closed session were discussed.

  
  

Notice of Motion

There were no notices of motion.

Adjournment

On motion of Councillors Dobreen and Carleton, Committee of the Whole adjourned at 12:32 p.m. to the call of the Chair.