Minutes

Committee of the Whole

, Following Council
Council Chambers - Grey County Administration Building

Grey County Council met on the above date at the County Administration Building. Warden Matrosovs assumed the Chair and called the meeting to order at 10:24 a.m. with all members present with the exception of Councillors Boddy and Carleton. Councillor Koepke attended as an alternate for Councillor Boddy. Councillor Bordignon participated electronically.

There were no declarations of interest. 

There was no business arising from the minutes. 

Councillor McQueen left the meeting at 10:24 a.m. and returned at 10:27 a.m.

Dr. Cristancho, Scientist for the Centre for Education Research & Innovation at Western University, presented on the findings from the research herself and Dr. Eby prepared. She noted that 31 interviews were conducted with a diverse group of participants including members of the mobile team, staff and leaders from partner organizations.

Dr. Cristancho noted that the Supportive Outreach Services (SOS) initiative began in a crisis at a rooming house back in 2022. What followed was remarkable and has since evolved into a mobile multi-agency team. The people that the SOS team supports often face multiple levels of care. Their goal was to listen closely and analyze carefully to bring findings back to the report where six key lessons emerged.

First, trust cannot be rushed. SOS reminds us that trust is the real intervention and is what makes care possible.

Second, partnerships are rooted in relationships. She noted that many partner organizations come together to solve problems and build relationships.

Third, leadership creates room for action. The team is clearing the path so others can act while flattening hierarchy's and removing red tape.

Fourth, flexibility is essential. The team meets people on their terms. She noted that when one agency hits a wall another steps in, and when care is flexible it becomes human.

Fifth, mobility bridges gaps. SOS doesn't wait for people to come to them, they go to where they are. The team meets people emotionally and relationally in spaces where they feel most like themselves. This makes access possible and trust achievable. 

Last, sustainability requires investment noting that the team can't rely on good-will alone and needs stable funding to continue this great work.

SOS has shown what is possible with the effort and impact they are bringing each day. She noted that belief needs to be nurtured not through force but trust and that human connection still matters.

Dr. Eby noted that the SOS team is very special. He thanked Council for the support given to the SOS team over the last four years and thanked the team for their ongoing dedication.

There were no items on the consent agenda pulled for further discussion. 

  • CW75-25
    Moved by:Councillor Hutchinson
    Seconded by:Councillor Nielsen

    That the following Consent Agenda items be received; and

    That staff be authorized to take the actions necessary to give effect to the recommendations in the staff reports; and

    That the correspondence be supported or received for information as recommended in the consent agenda. 

    Carried
  • That report PDR-CW-42-25 be received; and

    That all written submissions received on the proposed draft plan extension for plan of subdivision 42T-2018-06 known as the Eden Oak Subdivision were considered; the effect of which helped make an informed recommendation and decision; and

    That in consideration of the draft plan extension request, with The Town of The Blue Mountains’ recommended draft plan conditions, and the matters to have regard for under subsection 51(24) of the Planning Act, that Grey County Committee of the Whole hereby approves the revised draft plan approval on lands described as Part of Lot 26, Concession 6 North, geographic Township of Collingwood, now in The Town of the Blue Mountains, subject to the revised conditions set out in Appendix 1 to this report.

  • That report PDR-CW-43-25 be received; and

    That staff be directed to invite the Town of The Blue Mountains to retain legal counsel on a joint retainer for the review of the ‘Homefield Communities’ development, to facilitate cost savings, process efficiency, and collaboration between the County and Town.

  • That the letter received from the Ministry of Tourism, Culture and Gaming regarding the Ontario Staycation Tax Credit be received for information.

  • CW76-25
    Moved by:Councillor Dickert
    Seconded by:Councillor Mackey

    That Report PSR-CW-04-25 regarding the Supportive Outreach Services Expansion Funding Opportunity be received; and

    That the Warden and Clerk be authorized to sign the funding agreement when received, to the satisfaction of the CAO and Director of Paramedic Services; and

    That action be taken prior to Council approval, as per Section 26.6 b of the Procedural By-law.

    Carried
  • CW77-25
    Moved by:Councillor Eccles
    Seconded by:Councillor Milne

    That report TR-CW-20-25 be received; and

    That a by-law be brought forward for Council’s consideration to amend Schedule “D”, Schedule “G”, Schedule “H”, Schedule “O”, and Schedule “U” of By-Law 4788-13, being the By-law to Regulate Traffic and Parking on Highways within the County of Grey Roads System, to reflect the proposed revisions included within TR-CW-20-25.

    Carried

Council took a brief recess from 11:17 a.m. to 11:30 a.m.

  • CW78-25
    Moved by:Councillor Hutchinson
    Seconded by:Councillor Pringle

    That report ITR-CW-01-25  be received; and

    That the budget shortfall of up to $42,500 be funded from IT Technology Infrastructure Needs Reserve to cover a one-year licensing extension on server hardware at the administration building and long-term care homes.

    Carried
  • CW79-25
    Moved by:Councillor Dobreen
    Seconded by:Councillor Dickert

    That the County of Grey Budget and Finance Committee meeting minutes dated June 25, 2025 be adopted as presented and the following resolutions contained therein be endorsed:

    i. That the Financial Statements for the year ending December 31, 2024 be  received; and  

    That the Treasurer be hereby authorized to approve and sign the Financial Statements; and  

    That staff be authorized to proceed prior to County Council approval as per Section 26.6(b) of Procedural By-law 5134-22. 

    ii. That report regarding the 2024 Development Charges Reserve Fund Statement be received; and

    That Council accepts the Treasurer’s declaration that the County is in compliance with the reporting requirements of the Development Charges Act, 1997 and any additional reporting requirements identified by the Smart Growth for our Communities Act, 2015 (Bill 73); and

    That the report and related attachments be made available on the County’s website or upon request.

    iii. That report FR-BFC-11-25 regarding the 2024 Investment Report be received for information.

    iv. That report FR-BFC-12-25 Lease Financing Report as of December 31, 2024 be received for information.

    Carried

Council proceeded into closed session at 11:40 a.m.

Council returned to open session at 11:49 a.m. The Warden confirmed that only the items stated in the resolution to move into closed session were discussed and that direction was provided to staff.

  • CW80-25
    Moved by:Councillor Mackey
    Seconded by:Councillor Koepke

    That the Committee of the Whole does now go into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended, to discuss a staff matter:

    1. Personal matters about an identifiable individual, including municipal or local board employees. 
    Carried
  • CW81-25
    Moved by:Councillor Milne
    Seconded by:Councillor McKay

    That a By-law be prepared and brought forward for Council’s consideration, authorizing the Warden and Clerk to execute an agreement with the Federation of Canadian Municipalities, in a form satisfactory to the CAO and Treasurer, to receive $105,000 in grant funding through the Local Leadership for Climate Adaptation program.

    Carried

There was no other business. 

There were no notices of motion.

On motion of Councillors Eccles and Nielsen, Committee of the Whole adjourned at 11:52 a.m. to the call of the Chair.