Committee of the Whole
Agenda

Thursday, April 23, 2026

Following Council

Council Chambers - Grey County Administration Building

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1.

Call to Order

2.

Declaration of Interest

3.

Business Arising from Minutes

4.

Delegations

4.a

Kate Burns Gallagher - Western Ontario Wardens Caucus (WOWC) Update - Priorities and Achievements

5.

Determination of Items Requiring Separate Discussion

6.

Consent Agenda

• That the following Consent Agenda items be received; and

  That staff be authorized to take the actions necessary to give effect to the recommendations in the staff reports; and

  That the correspondence be supported or received for information as recommended in the consent agenda. 

6.a

TR-CW-19-26 Award of Tender RFT-TS-13-26 for the Reconstruction of Structure 900-363

• That report TR-CW-19-26 containing the tender results for RFT-TS-13-26 regarding the replacement of structure 900-363 located on the Euphrasia - St. Vincent Townline on the border of Municipality of Meaford and the Municipality of Grey Highlands be received; and

   

  That Lancoa Contracting Inc. be awarded the tender for a total amount of $714,413.33, excluding HST; and

   

  That action take place prior to Council approval as per section 26.6 b of the Procedural By-law.

6.b

TR-CW-21-26 Award of Motor Grader

• That report TR-CW-21-26 containing the quotation results for the award of a motor grader be received; and

   

  That the contract be awarded to Toromont Cat – Grey County / Owen Sound for a total amount of $643,700.00, excluding HST.

6.c

PDR-CW-15-26 Marlane Farms Minor Exemption

• That report PDR-CW-15-26 be received; and

   

  That the application for minor exemption under the County’s Forest Management By-law for Part of Lot 54, Concession 2 EGR, geographic Township of Holland, now in the Township of Chatsworth, municipally known as 395656 Concession 2, be approved.

6.d

FR-CW-09-26 Quarterly Purchasing Report Quarter 1 2026

• That Report FR-CW-09-26 regarding the quarterly purchasing report for Quarter 1 2026 be received for information.

6.e

PSR-CW-03-26 Purchase of Three New Ambulances for 2026

• That Report PSR-CW-03-26 regarding ambulance purchases be received and that the purchase of three ambulances be awarded to TriStar Ambulances in the amount of $743,148.00 plus HST; and

   

  That three ambulances will be disposed of in accordance with the purchasing policy.

6.f

AORS Request for Provincial Legislation Amendments Unsafe Working Conditions, Oro-Medonte and East Zorra Tavistock 

• That the correspondence received from the AORS, The Township of Oro - Medonte and East Zorra Tavistock regarding a request for provincial legislation amendments to improve the health and safety of municipal workers, including unsafe working conditions caused by interference, harassment and dangerous actions towards municipal staff be supported by the County of Grey; and

   

  That a letter of support be sent to AMO for advocacy. 

7.

Items For Direction and Discussion

7.a

Joint Municipal Services minutes dated April 16, 2026

• That the Joint Municipal Services Committee meeting minutes dated April 16, 2026, be adopted as presented and the following resolutions contained therein be endorsed: 

  1. Whereas Grey County and its member municipalities increasingly use a variety of engagement tools to inform service delivery, support decision making and to provide information to their Councils; and,
  2. Whereas striving to increase equitable access to information and opportunities to influence public services is essential in providing open and transparent governance; and,
  3. Whereas emerging technology provides innovative means of engaging with
     residents and communities in enhanced ways that reduce barriers and increase opportunities; and
  4. Whereas the Joint Municipal Services Committee has sought to identify
     opportunities, aligned with the Strategic Plan, Working Better Together, to
     maximize effective shared use of resources and that Social Point has extended beneficial rates for a potential enterprise engagement solution; it is therefore recommended: 
     1. That report CAOR-JMS-10-26 regarding the single source purchase of the Social Point engagement platform be received; and
     2. That Grey County move forward with the purchase of the Social Point digital engagement platform in-year in 2026; and
     3. That the purchase be funded from the one-time general reserve and the annual renewal be included in the 2027 communications operating budget.

7.b

PDR-CW-17-26 University of Guelph Student Project – Best Practices in Rural Event Venues

• That PDR-CW-17-26 regarding a University of Guelph Student project entitled ‘Best Practices in Rural Event Venues’ be received; and

   

  That staff be directed to use the student report as a resource to inform future planning policy recommendations; and

   

  That the student report be shared with member municipalities across Grey County.

7.c

FR-CW-07-26 2025 Year End Transfers

• That Council receive FR-CW-07-26 titled 2025 Year-End Transfers and approve the recommendations as contained and estimated in the report; and

  That Council approve any surplus/deficit arising in the 2025 budget being transferred to/(from) the respective departmental reserve; and

  That remaining unfunded capital costs as of December 31, 2025 for the administration building renovation, Chatsworth paramedic base and Grey Gables roof be funded by an unbudgeted transfer from the One Time Funding Reserve of $4,144,174, further to resolution CW187-25.

7.d

PDR-CW-18-26 County Comments on Bill 98, Building Homes and Improving Transportation Infrastructure Act

• That report PDR-CW-18-26 be received, regarding Bill 98, the Building Homes and Improving Transportation Infrastructure Act, 2026, and the related Environmental Registry and Regulatory Registry postings; and

   

  That report PDR-CW-18-26 be forwarded on to the province as the County of Grey’s comments on the proposed legislative and policy updates as posted on the Environmental Registry through postings #026-300, #026-301, #026-302, #026-304, #026-305, #026-309, #026-310, #026-311, #026-312, #026-313, #026-314, #026-315, #019-8316, #019-8020, and Regulatory Registry posting #26-MMAH009; and

   

  That this report be shared with; Members of Provincial Parliament Vickers and Saunderson, the County’s Planning and Economic Development Advisory Committee, Agricultural Advisory Committee, and member municipalities in Grey County; and

   

  That the County of Grey support the correspondence received from the Municipal Engineers Association regarding its comments on the Ontario Regulatory Registry 26-MTO003 and that County staff submit such support and comments to the Province; and

   

  That staff be authorized to proceed prior to County Council approval as per Section 26.6(b) of Procedural By-law 5134-22.

7.e

ITR-CW-02-26 Single Sourcing IT Infrastructure as a Service

• That report ITR-CW-02-26 be received; and

   

  That staff proceed with purchasing hosted infrastructure services from Stage 2 Data as a single source purchase, totaling $175,700 (excluding HST) in 2026, plus a one-time implementation fee of $6,000.

   

  That action be taken prior to County Council approval as per Section 26.6 (b) of the Procedural By-law.

7.f

CAOR-CW-13-26 Board of Health Appointments

• That Report CAOR-CW-13-26 regarding appointments to the Board of Health be received; and

   

  That the following four members be appointed to the Board of Health for the remainder of the 2022-2026 Council term:

  • • (to be determined)

8.

Closed Meeting Matters

• That the Committee of the Whole does now go into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended, to discuss:

  1. advice subject to solicitor-client privilege, including communications necessary for that purpose (Board of Health appointments)
  2. labour relations or employee negotiations (OPSEU)

9.

Other Business

10.

Notice of Motion

11.

Adjournment